TNDS Contract Tracker
Never miss a renewal or expiration again. Automated contract lifecycle management with smart alerts and compliance tracking. Save thousands on missed deadlines.
What is the Contract Tracker?
The TNDS Contract Tracker is a comprehensive contract lifecycle management system built on Google Sheets and Apps Script. It helps businesses track contract expirations, manage renewals, and maintain compliance with automated alerts and reporting.
Perfect for businesses managing multiple vendor agreements, service contracts, leases, and licensing agreements who need visibility and proactive management.
Manual Tracking vs. Automated Contract Management
Manual Contract Tracking
- Missed renewals cost thousands in auto-renewal penalties
- Contracts scattered across email, folders, and filing cabinets
- No visibility into upcoming expirations until it's too late
- Compliance deadlines missed due to lack of alerts
- Hours spent searching for contract documents
- No audit trail for contract changes and communications
TNDS Contract Tracker
- Automated alerts at 90, 60, 30, and 7 days before expiration
- Central repository with Google Drive integration
- Visual dashboard showing all upcoming deadlines
- Compliance tracking with certification reminders
- Quick-access links to all contract documents
- Complete activity log for audit and compliance
Key Features
Expiration Tracking
Visual timeline of upcoming expirations with color-coded urgency levels
Smart Alerts
Automated email reminders at 90, 60, 30, and 7 days before expiration
Document Storage
Google Drive integration for contract documents with quick access links
Contract Analytics
Dashboard showing contract values, types, and status distributions
Compliance Tracking
Track compliance requirements, certifications, and renewal conditions
Contract Types
Support for MSA, SOW, NDA, License, Lease, and custom contract types
Additional Features
Renewal Workflow
One-click renewal process with automatic history tracking and version control
Activity Log
Complete audit trail of all contract changes, renewals, and communications
How the Contract Tracker Works
Import Contracts
Bulk import existing contracts or add new ones through the interface
Configure Alerts
Set up custom alert timelines for different contract types
Monitor Dashboard
Track all contracts, expirations, and compliance status in one view
Take Action
Renew, terminate, or renegotiate with all documents at your fingertips
Return on Investment
See measurable results from automated contract management
Avg. Saved Per Missed Renewal
On-Time Renewal Rate
Weekly Time Savings
Advance Warning on Renewals
Common Use Cases
See how different organizations use the Contract Tracker
Property Management
Track lease agreements, vendor contracts, and service agreements across multiple properties with location-based filtering.
Real estate solutionsFinance & Procurement
Manage vendor agreements, software licenses, and service contracts with spend tracking and budget alerts.
Financial Command CenterHR & Legal
Track employee contracts, NDAs, and consulting agreements with compliance requirements and renewal terms.
Client onboardingGovernment Contractors
Manage federal contracts, certifications (SDVOSB, 8(a)), and compliance requirements with audit trails.
Tax Command CenterIT & Operations
Track software licenses, SaaS subscriptions, maintenance agreements, and warranty expirations.
AssetCommandSmall Business
Centralize all business contracts in one place with simple alerts for renewals and compliance deadlines.
Office managementSee the Dashboard in Action
Click to view full dashboard
Frequently Asked Questions
Get answers to common questions about the Contract Tracker
What is contract lifecycle management?
Contract lifecycle management (CLM) is the process of managing contracts from creation through execution, renewal, and expiration. Our Contract Tracker automates this process by centralizing all contracts, sending renewal alerts, and maintaining compliance documentation.
How does the Contract Tracker send alerts?
The system sends automated email alerts at customizable intervals before contract expiration - typically at 90, 60, 30, and 7 days. You can configure different alert schedules for different contract types or priority levels.
What types of contracts can I track?
You can track any type of contract: Master Service Agreements (MSA), Statements of Work (SOW), Non-Disclosure Agreements (NDA), software licenses, equipment leases, vendor agreements, employee contracts, and custom contract types you define.
Can multiple team members access the Contract Tracker?
Yes, the system is built on Google Sheets with role-based access. You can assign different permission levels for administrators, contract managers, and view-only users. All changes are logged in the activity history.
How does the Contract Tracker handle document storage?
Contract documents are stored in Google Drive with automatic folder organization by vendor, contract type, or custom categories. Each contract record includes quick-access links to associated documents, amendments, and correspondence.
Can I import existing contracts?
Yes, we provide import templates and can assist with bulk importing existing contracts from spreadsheets, other CLM systems, or manual records. The system normalizes data and validates entries during import.
Does the system support auto-renewal contracts?
Yes, the Contract Tracker handles auto-renewal contracts with special alert timelines for cancellation windows. It tracks the auto-renewal date, cancellation deadline, and price escalation clauses.
What reporting is available?
The dashboard provides reports on contracts by status, expiration timeline, total contract value, renewals by month, compliance status, and vendor spend analysis. All reports can be exported or shared.
Related Services
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Ready to Take Control of Your Contracts?
Schedule a free consultation to discuss your contract management needs and see how the Contract Tracker can prevent costly oversights.
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