Fuel Distribution Automation
Built By Someone Who Gets It
I've worked in petroleum operations. I know the chaos of fleet maintenance tracking, vendor invoice processing, and competitive pricing intelligence. Let me automate what's slowing you down.
Reduction in invoice processing time
Hours saved per month on data entry
DOT compliance visibility
Typical deployment time
The Daily Grind of Fuel Distribution
If any of this sounds familiar, you're not alone. These are the exact problems I've seen and solved in petroleum operations.
Invoice Processing Chaos
Vendor invoices arrive via email, fax, and mail. Your team spends hours manually entering data into multiple systems.
Fleet Visibility Gaps
Maintenance schedules tracked in spreadsheets. DOT compliance dates scattered across systems. No single source of truth.
Pricing Blind Spots
Supplier price changes buried in email attachments. Competitive intelligence requires manual market monitoring.
Delivery Coordination
Dispatch scheduling done manually. Route optimization guesswork. Customer ETAs unreliable.
Automation Solutions for Fuel Distributors
Purpose-built automation using Google Workspace. No expensive enterprise software. No monthly per-user fees. Just tools that work.
Fleet Management Dashboard
Real-time visibility into your entire fleet. Maintenance schedules, DOT compliance dates, fuel consumption, and driver assignments - all in one place.
Key Features
- Vehicle status at a glance
- Automated maintenance alerts
- DOT inspection tracking
- Fuel consumption analytics
Invoice Processing Automation
Emails with PDF invoices automatically parsed and logged. Data extracted and routed to your accounting system with human review for exceptions.
Key Features
- Email attachment parsing
- OCR data extraction
- Approval workflow automation
- QuickBooks/accounting sync
Pricing Intelligence System
Automated monitoring of supplier pricing. Email alerts parsed and logged. Competitive positioning reports generated automatically.
Key Features
- Supplier email monitoring
- Price change alerts
- Historical trend analysis
- Margin impact calculations
Dispatch & Delivery Tracking
Centralized dispatch board with route optimization suggestions. Customer notifications and delivery confirmation automation.
Key Features
- Dispatch scheduling board
- Route planning assistance
- Customer ETA notifications
- Delivery confirmation logs
Real Results: Fleet Invoice Automation
A regional fuel distributor was spending 20+ minutes per invoice on manual processing. We built an automation system that reduced that to 3 minutes of review time.
Process Transformation
Before: Manual Process
20 minutes per invoice
After: Automated
3 minutes review only
Why Choose True North for Fuel Distribution
Industry Experience
I've worked in petroleum operations. I understand fleet logistics, vendor relationships, and the unique challenges of fuel distribution.
No Vendor Lock-In
Solutions built on Google Workspace you already pay for. No enterprise software licenses. No monthly per-truck fees.
Your Team Can Use It
Built on familiar tools (Sheets, Drive, Gmail). Your dispatchers and office staff won't need extensive training.
Other Industries We Serve
Ready to Modernize Your Operations?
Let's review your current processes and identify the biggest automation opportunities. Free 30-minute operations consultation.
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